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Convention Planning Suite
For Travelers & Finance Teams

Travel Budget Estimator

Plan event trips with category clarity. Break down convention travel costs across flights, lodging, meals, and ground transportation to identify budget pressure points and optimize spending before you book.

Quick Start Scenarios

Choose a preset to get started, then customize as needed

Quick Start

Choose a preset to get started quickly

Planning Basics

Core trip details for your event travel

Number of attendees traveling

Total nights at destination

Budget planning works best when you include all potential expenses. Use the optional sections below to capture registration fees, entertainment, and other trip costs.

Core Travel Expenses

Per-person costs for essential trip categories

Travel & Transportation

$

Typical range: $300-$700

$

Airport transfers, taxis, rideshares

Lodging & Meals

$

Typical range: $150-$300

$

Breakfast, lunch, dinner budget

Event & Optional Expenses

Additional costs that may apply to your trip

$

Convention or trade show badge cost

Your Trip Budget

Complete financial picture for 5 attendees over 3 nights

Total Trip Budget

$10,650

Cost Per Person

$2,130

Total per attendee

Daily Burn Rate

$3,550

Full team per day

Budget Composition

Where your money goes across trip categories

Flights
21.1%$2,250
Hotel
28.2%$3,000
Meals
10.6%$1,125
Ground Transport
7.0%$750
Registration
23.5%$2,500
Other Expenses
9.6%$1,025

Budget Optimization Strategy

Recommended actions to improve your trip budget

Hotel is your largest expense category. Convention Housing group rates typically reduce hotel costs by 15-25%. On this trip, that could save $600 or more.

Recommended Next Steps:

  • •Request group hotel proposals from 2-3 properties near the venue
  • •Compare your budget to last year's actual expenses to validate assumptions
  • •Set up budget tracking to monitor actual vs. planned spending during the trip